The Accounts Payable Specialist is expected to review and process for payment vendor invoices and/or other check requests, as well as resolve any invoice discrepancies. S/he is expected to meet performance standards set by management and to comply with all company policies and procedures. The Accounts Payable Specialist reports to the Assistant Controller.

KEY PERFORMANCE INDICATORS

  • Process AP invoices with a volume of 2000 or more.
  • Review all assigned vendors statements monthly.


ACCOUNTABILITY DESCRIPTION

The Accounts Payable Specialist performs the following:

  • Data process accounts payable job cost, inventory, and expense invoices for payment in a timely manner.
  • Verify invoices with Purchase Orders and resolve discrepancies with Purchasing Department.
  • Reconcile vendor statements, research and resolve any discrepancies.
  • Provide support on account payable check runs.
  • Maintain positive relations with vendors and co-workers.
  • Scan, file, organize and maintain all paperwork connected with above-referenced tasks.
  • Become proficient with using computer programs.
  • Maintain department confidentiality.
  • Become knowledgeable of MacDonald-Miller’s policies and procedures.
  • Participate in cross-training.
  • Learn basic trade vocabulary.
  • Understand, accept and support MacDonald-Miller’s Operating Guidelines, Operational Beliefs, and Customer Commitment.
  • Perform additional duties as assigned.


QUALIFICATION REQUIREMENTS

The candidate must possess the following requirements and skills:

  • Minimum three year of accounting experience using accounting software program or two year of education in accounting.
  • Understanding of Chart of Accounts.
  • Must be very detailed oriented in his/her work ethics.
  • Excellent ten-key and keyboard skills.
  • Possess good written and verbal communication skills.
  • Ability to accurately and calmly handle multiple priorities with interruptions and still meet deadlines.
  • Self-starter.
  • Take pride in one’s work and accepts a level of responsibility for his/her professionalism and accuracy.
  • Project a friendly, professional attitude towards vendors and co-workers.
  • Proficient in using Microsoft products includes Outlook, Excel and Word.
  • Ability to participate productively in a team environment.
  • Previous construction industry experience is a plus.
  • History of good employment attendance.

This is a condensed job description. It is not intended as an employment contract, nor is it intended to describe all duties this position may perform.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The candidate must possess and be adaptable to the following physical abilities and working conditions:

  • Ability to see, hear well (either naturally or with correction) and speak clearly.
  • Coordinate the movement of your eyes, hands, and fingers.
  • Reach for, handle, use fingers and manipulate objects.
  • Physical requirements include: standing, bending, and sitting; repetitive motions of hands and wrists.
  • Frequent computer screen use.
  • Must be capable of working extended hour days when job/business needs demand.

EMPLOYEE BENEFIT PROGRAM

MacDonald-Miller Facility Solutions presently provides employee coverage for:

  • Medical, dental, vision for employee {coverage available for dependents for shared premium}.
  • 401k retirement plan including Company matching.
  • Holiday, vacation, and sick leave compensation.
  • Disability income protection.
  • Employee and Dependent Life Insurance.
  • Flexible Spending Account (Childcare).
  • Employee Assistance Program.

OTHER INFORMATION

  • Please read all pages of this job description. Your resume or application is reviewed prior to setting up a personal interview, so please make sure your resume is up to date. If you do not have a resume, you may fill out an application at the address listed above.
  • MacDonald-Miller Facility Solutions, Inc. is an Equal Opportunity Employer and a non-smoking facility. MacDonald-Miller is also a drug and alcohol free workplace and tests all new hires (subject to and in accordance with union bargaining agreements).
  • MacDonald-Miller Facility Solutions participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
  • This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all duties someone in this position would perform. All employees of MacDonald-Miller are expected to perform tasks as assigned by MacDonald-Miller supervisory/management personnel regardless of job title or routine job duties.
  • Website is www.macmiller.com.